City Clerk

Laura Oakman RMC, CMC
City Clerk | FOIA Officer
217-228-4510

Rachel Hubbard
Deputy City Clerk
217-228-4510

Duties of the City Clerk

• The City Clerk attends all City Council meetings and keeps a full and accurate record of the proceedings. The Clerk’s Office is responsible for maintaining various official records of the City, including City Council meeting minutes, ordinances, and resolutions.

• As custodian of the City Seal, the Clerk affixes its impression to all documents when required.

• The Clerk is responsible for posting the weekly City Council agenda. The final agenda is typically posted by 2:00 p.m. on the Friday preceding each regularly scheduled meeting, which is held every Monday at 7:00 p.m., unless a holiday falls on that Monday. This ensures compliance with public notice requirements under the Illinois Open Meetings Act.

• Meeting minutes are available to the public and are posted on the City’s website after they have been approved by the City Council.

• The Clerk’s Office maintains the Quincy Municipal Code, which is also accessible on the City’s website.

• The City Clerk also serves as the Ex-Officio Town Clerk, co-signing all Quincy Township checks, payroll, and bills.

• In addition, the Clerk’s Office issues various City licenses and is authorized to issue sport hunting and fishing licenses, as well as commercial fishing tags, on behalf of the Illinois Department of Natural Resources.

• The City Clerk serves as the Local Election Authority for municipal elections.

• The Clerk is also the designated Freedom of Information Act (FOIA) Officer for all City departments, except the Quincy Police Department.

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General FOIA requests: FOIA@quincyil.gov
Police Department FOIA requests: FOIA-QPD@quincyil.gov

How can I access City Council meeting agendas and minutes?
City Council agendas and approved minutes are posted on the City’s website prior to and after meetings. City Council agendas are posted at approximately 2:00 p.m. on the Friday before the Monday meeting.

How do I submit a public records request?
You can submit a Freedom of Information Act (FOIA) request by contacting the City Clerk’s Office at FOIA@quincyil.gov. FOIA request forms are also available on the City website.

When and where are City Council meetings held?
Regular City Council meetings are held every Monday at 7:00 p.m. in the City Council Chambers, unless a holiday falls on Monday.

How do I obtain a city license or other permits?
The City Clerk’s Office issues various city licenses. Applications and instructions are available under Links and Forms portion of this webpage.

How do I register to vote or find my polling place?
For online registration please visit the Illinois Online Voter Registration.

What is the Municipal Code and where can I find it?
The Municipal Code is the collection of ordinances governing the City of Quincy. It is maintained by the City Clerk’s Office and available online through the City’s website here.

Who do I contact for FOIA requests related to the Police Department?
FOIA requests for the Quincy Police Department should be directed to FOIA-QPD@quincyil.gov.

How can I contact the City Clerk’s Office?
You can reach the City Clerk’s Office by phone at 217-228-4510 or by email at cityclerk@quincyil.gov. The office is located at 730 Maine Street, Quincy, IL 62301.