he City of Quincy operates under a decentralized purchasing structure. That means that any purchasing decision up to $1,,000 is made independently by the departments in the city. When the estimated amount for a product or services falls between $1,000 to $10,000, the departments are required to obtain three written quotes.
On purchases beyond $10,000, the city requires the department to use the city's bid process. The bid process is initiated through the Purchasing department by either a Request for Bids (RFB), used when the city knows exactly what specifications it needs for the purchase; or a Request for Proposal (RFP), used when the exact specifications or process is unknown.
Participating in the city's bid process is simple. Businesses may register with the City's eNotification system. After registering with the site, when a bid comes up, the vendor is automatically notified via email that there is a bid available on the City's website. If interested, the vendor can download any and all documents related to that particular bid from the website. (Some road construction bid documents may only be available through the City's Engineering Department).
Most, but not, all RFB’s and RFP’s are posted on Herald Whig.
Questions can also be answered by calling the Purchasing Department and asking to talk to the City's Purchasing Agent, Mary Ann Ervin (217-228-4502)